Executive Assistant - Conway

As Immerse continues to grow in Central Arkansas, we are looking for an Executive Assistant to support and be an extension to the Central Arkansas Executive Director—someone who sees around corners, protects the Executive Director’s time, and keeps the Conway location running with warmth and professionalism when the Executive Director isn’t onsite. The Executive Director will spend approximately 25% of their time in Conway. As a result, this role will often provide support virtually to the Executive Director while also working closely with the team in the Conway office. You will greet community members, manage office operations, represent the Executive Director’s priorities, and handle both logistical and relational tasks with equal skill. The Executive Assistant is a full-time, in-person role based in Conway, AR.

POSITION ROLE DEscription

The Executive Assistant will:

  1. Provide support to the Executive Director - Support the Executive Director with various administrative duties including finance, board relations, communications, scheduling, data entry, developing materials, and other needs.

  2. Manage Office Administration - Manage the general administrative operations for Immerse including setting up meetings, internal communications, scheduling of Immerse- wide events, and making sure the offices have what they need to be successful.

  3. Support the Senior Leadership Team - Assist in the areas of finance and development in various different ways including data entry, preparing thank you notes, entering bills and accounts payable and occasionally serving as a proxy for leadership team members.

  4. Seek Team and Personal Development - Continually seek opportunities for growth, understanding, and balance to maintain health, both individually and as a member of the Immerse Arkansas team. Promote teamwork through collaboration, support, and communication.

Qualifications

All employees will be thoroughly committed to Immerse’s mission. The ideal candidate will embrace Immerse’s values of with, worship, and scrappy (visit our About Page to learn what this means!). All candidates should have the following qualifications and experience:

Education: Bachelor’s degree in business administration, communications, nonprofit management, or related field is required.

Experience: 2+ years experience in an administrative role, providing administrative and organizational support for leadership teams or executives.

Core competencies include: The right person for this role has a rare combination of operational precision and genuine warmth. You can run a tight calendar and also make someone who’s never been in a professional building feel welcomed. You’re not intimidated by technology—and you’re excited, not threatened, by AI tools that make your work sharper.

Additional Requirements:

  • Strong written and verbal communication skills; able to represent the Executive Director professionally in correspondence and in person

  • Excellent organizational skills with demonstrated ability to manage multiple priorities simultaneously

  • High emotional intelligence—able to read a room, adapt tone, and interact with a wide range of people

  • Comfortable with AI tools (Claude, Google Workspace, etc.) or eager and quick to learn

  • Proficiency in Google Workspace (Gmail, Calendar, Docs, Drive) and Microsoft Office

  • Prior experience supporting a senior executive in a nonprofit, ministry, or mission-driven organization

  • Familiarity with youth-serving organizations, foster care, or trauma-informed environments

  • Experience with project management tools (Asana, Monday.com, or similar)

  • Local knowledge of the Conway, AR community and professional networks

  • Must demonstrate a commitment to the value of cultural competency

  • Must have a valid driver’s license, reliable transportation, and be able to travel within the assigned region

  • Must successfully complete the required background checks and drug screening

  • Must maintain current certification in CPR, First Aid, and other certifications as determined by the organization

  • Must be able to work from the Conway, AR office five days per week

Overview

Job Type: Full Time

Work Location: Conway

ABOUT IMMERSE ARKANSAS

Immerse Arkansas was founded in 2010 with the mission of helping transform youth from crisis into overcomers. The nonprofit organization serves youth between the ages of 14 and 24, whose past trauma and challenges have created barriers to becoming independent, healthy, successful adults.

Immerse Arkansas works with youth and families to address the underlying trauma resulting from abuse or neglect. We believe that when we surround youth from crisis with unconditional relationships, a vision for their restored future, and tools that anticipate their needs and dreams, we create a climate for healing, growth, and transformation.

Our values drive how we behave. In all we do, we seek to have hearts motivated by worship, a work ethic that is scrappy, and a commitment to stick with each youth, no matter what.

To apply

To apply, please send your resume and cover letter to mfinnie@immersearkansas.org with “Executive Assistant” as the subject line of the email. In your cover letter, tell us:

  1. How you’ve supported a leader in a fast-moving environment

  2. Your honest comfort level with AI tools like Claude or ChatGPT. We’re not looking for experts — we’re looking for honesty and curiosity.

For more information and a complete job description, you can visit www.immersearkansas.org/careers.

Morgun Wadley